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Overview
There is a great deal of functionality being offered in Office 365, with options for collaboration and file storage. See attached infographic for more information.
File Storage Options
One Drive
| What is it used for |
Accessibility |
Limitations & Considerations |
Group Size |
|
Backs up all your personal individual files to the cloud
Draft and working documents
Share links to files with individuals (either internal OR external)
Replacement for the old "H" drive file folder
|
Access files from any device
|
Files are associated with the person.
Shared files disappear when a user leaves the organization
|
Individual
Small audience
|
SharePoint
| What is it used for |
Accessibility |
Limitations & Considerations |
Group Size |
|
Backs up all your organizational files to the cloud
Final documents
Store administrative and academic information
Document Management
Replacement for the "S drive" file sharing system
Additional Intranet-like tools and functionality
|
Access files from any device.
Accessible both on and off campus
|
SharePoint collaboration and permissions are based on groups.
|
Department or Organization
Small or large audience
|
Collaboration Tools
Teams Channel-Based Collaborative Workspace
| What is it used for |
Accessibility |
Limitations & Considerations |
Group Size |
|
Core Team Collaboration
Internal and External Collaboration
Share and edit files in real-time
|
Access files from any device; and
Access files from Teams files, or Team SharePoint site
|
Shared files remain with the Team even when a user leaves |
Informal Tone
Unit, Team. Group or Small Audience
|
Teams Chat-Only Based Communication
| What is it used for |
Accessibility |
Limitations & Considerations |
Group Size |
|
Communicate with Acadia University members
Share and edit files collaboratively
|
Access files from any device; and
Access files from Teams files, or Team SharePoint site
|
Shared files disappear when a user leaves the conversation temporarily stored in OneDrive)
|
Informal tone
Organization
Small Audience
|
Outlook Email
| What is it used for |
Accessibility |
Limitations & Considerations |
Group Size |
|
Communicate with Acadia University members and external contacts
Share file attachments, as separate documents
|
Access files from any device
|
Multiple copies of the same files
|
Formal tone
Organization
Small Audience
|