Overview
Individual document collaboration should be done in OneDrive rather than SharePoint. SharePoint collaboration is set by group permissions at the library level, not at the document level. Sharing an individual document from a SharePoint Library has long-lasting ramifications on the permissions of the entire library and should be avoided.
- Short Term ad-hoc Basis, and limited to a document (or a folder with only a few files), OneDrive is the appropriate method.
- Long term Ongoing Sharing, consider creating a SharePoint or Teams site.
This article provides the various methods of sharing a document through OneDrive
- Share, or
- Get a link, and
- How to Set an Expiration Date
Share
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Go to OneDrive and sign in with your Acadia account.
- Select the file or folder you want to share, and then select Share.

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Enter the names of the people you want to share with and a message, if you want.
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(Optional) Click the drop down list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing.
Options for Who would you like this link to work for (options vary based on admin settings):
By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box.
When you're done, click Apply.
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Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
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People in <Your Organization> gives everyone in your organization access to the link, whether they receive it directly from you or forwarded from someone else.
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Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
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When you’re ready to send the link, click Send.
Get a link to a file or folder that you can copy
Another way to share is to get a link to a file or folder that you can copy and paste in a text message or on a website. People you share these links with can also forward your link to others.
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In your OneDrive, click Copy link. The link is automatically copied to your clipboard.

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(Optional) Click the drop down list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing.
Options for Who would you like this link to work for (options vary based on admin settings):
-
Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
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People in <Your Organization> gives everyone in your organization access to the link, whether they receive it directly from you or forwarded from someone else.
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Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box.
When you're done, click Apply.
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Paste the link (Ctrl+V) to wherever you want, such as a text message or on a website.
Expiration Date
You can set an expiration date within OneDrive to stop the document from being shared.
Notes:
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The permission granted by a sharing link lasts only as long as the link exists. For example, when a link is disabled, access is revoked (though people may still have access to the file via other means).
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When Allow editing is selected: After they sign in, people in your organization can edit, copy, or download the files. When Allow editing isn’t selected, people in your organization can view, and may be able to copy or download the files.
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You may be able to share files with external users (people not on your network) by inviting them as “Guests,” or by creating and posting guest links. For details, see Share sites or documents with people outside your organization. At Acadia, in SharePoint, departmental sites cannot share externally, however project sites can.
Source
Source: Microsoft help