🔹 What should I think about before hosting an event 🔹 Are there rules for booking events on campus 🔹 What do I need to plan for a campus event 🔹 How do I prepare for an event at Acadia 🔹 What services do I need to consider when hosting an event

Tags events

Hosting an event on campus involves more than just booking a room — here’s what to consider before submitting your request:

🗓️ Timing & Planning

  • Book at least 3 weeks in advance for basic space use

  • Allow 6+ weeks if your event needs multiple services (AV, catering, security, etc.)

📍 Space & Setup

  • Choose a space that fits your attendance and layout needs

  • Consider access time for setup and load-out

  • Prepare a seating or site plan if room setup is required

  • Have backup dates in case of conflicts

🍽️ Services & Support

  • Will you need catering? Visit Acadia Catering for options

  • Do you need AV, IT, or secure Wi-Fi?

  • Is parking or a security plan required?

  • Are overnight accommodations needed (May–Aug only)?

  • Is your event ticketed? Review box office policies and fees

💡 Other Essentials

  • Make sure your event aligns with Acadia’s core values

  • Know your budget and build a contingency plan

  • If unsure about space options, contact the Reservations Assistant for guidance

✅ Thoughtful planning helps ensure your event runs smoothly and meets campus standards.

📘 Helpful Definitions:

  • Contingency plan: A backup strategy in case something doesn’t go as expected

  • Box office policy: Guidelines for selling tickets through campus systems

  • Reservations Assistant: Staff member who helps match your event to the right space

📎 Suggested Links:

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