Teams Meetings Recordings (TMR)


Microsoft introduced changes to Teams Meeting Recordings (TMR) in terms of their storage location, permissions, and retention.

There is no change regarding recordings created before May 31, 2021 They will still be accessible on MS Stream.

Some benefits of using OneDrive and SharePoint to store Teams meeting recordings include:

  • Increased storage space
  • Easy to set permissions and sharing
  • Share recordings with guests (external users), with explicit share only
  • More intelligent transcript creation
  • Meeting recordings are available faster

In this article:

  • How to access the Teams meeting recordings
    • Recording stored in OneDrive
    • Recordings stored in SharePoint
    • Permissions for OneDrive and SharePoint meetings
    • Notification of a meeting recording
    • Storage quota limits
  • Retention Periods
    • Recording Expiration Modification
    • Recording Expiration Process
    • Recording Expiration Notifications

How to access the Teams meeting recording

For Teams meeting recordings stored in OneDrive:

  • People invited to the meeting can view the video recording by clicking on the chat history of the meeting in Teams.
  • Person(s) who clicks record / schedules the meeting (editor) can edit the video recording and give access to external invites.
  • External invites have no access to the recording. They can make a request to the editor(s) who  can then share the recording on OneDrive / SharePoint like any other file.

For Teams meeting recordings stored in SharePoint:

  • People invited to the meeting can view the recording by clicking on the chat history of the meeting in Teams.
  • People can also access the recording in the Recordings > View Only folder on the Teams Channel under the Files tab or on SharePoint.
  • The member who clicked on Start recording has edit rights to the recording
  • Other members’ permissions are allowed to view, but not download or share the recording.

Where will the meeting recording be stored?

  • Non-Channel meetings.  Recording is stored in a folder named Recordings, found at the top level of the OneDrive for Business that belongs to the person who started the meeting recording.

Example: Recorder's OneDrive for Business/Recordings

  • Channel meetings. Recording is stored in the Teams site documentation library in a folder named Recordings.

Example: Teams name - Channel name/Documents/Recordings/View Only

There is no change regarding your recordings created before May 31, 2021. You will still be able to access them on Stream.

Who has the permissions to view the meeting recording?

  • Non-Channel meetings. All meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
  • Channel meetings. Permissions are inherited from the owners and members list in the channel. Channel owners will have full rights on the recordings in this folder, but channel members will have read access without the ability to download.

How will I be notified of the recording?

  • You will not receive an email when the recording finishes saving. The recording will appear in the meeting chat once it’s finished.

Where does the recording go if the user doesn't have OneDrive for Business or SharePoint, or the storage quota is full?

The recording will land in our temporary storage location where it will be held for 21 days. During that time, the organizer must download the recording. If not downloaded within 21 days, the recording is deleted.

Recording Retention

  • Effective 2021 September 1, Teams meetings recordings will be automatically moved to the recycle bin on their expiration date.
  • Technology Services has set the retention schedule to be 250 days.

Change the Expiration Date: 

  • A user with edit or delete permissions can modify the expiration date on the file's details pane. The user can defer the expiration 14, 30, or 60 days, or they can choose a specific date in the future, or they can select that the file never be expired.

Expiry Process: 

  • On the expiration date, the recording is moved into the OneDrive or SharePoint recycle bin and the expiration date field is cleared.
  • This action by the system is exactly the same as if a user deleted the file. The recycle bin lifecycle will subsequently follow the normal path. The recycle bin is cleared after 30 days. 
  • If the user recovers the recording from the recycle bin, the recording will not be deleted by this feature again since the expiration date has been cleared, unless the end user sets a new expiration date on the file.

Expiry Notifications:

  • Everyone with view access will see a notification about the expiration date in the recording area in the Teams chat window.
  • Everyone with view access will see a red icon next to the file in your OneDrive or SharePoint folder 14 days before the file expires.
  • The file owner will receive an email notification when the recording expires and will be directed to the recycle bin to recover the recording if they desire to do so.


Article ID: 1051
Thu 8/19/21 4:40 PM
Fri 9/9/22 9:49 AM