Retiree access to campus resources

Overview

Technology Services is notified by Human Resources when an employee is going to retire. It is the notification from Human Resources that triggers changes to access to campus resources. Staff and faculty retain access to limited network resources.  A brief summary is provided below.

Changes associated with Email 

  • Retain Acadia email address (firstname.lastname@acadiau.ca).
  • Email storage is decreased from 100 GB to 50 GB. 
  • Email address will be hidden from the Global Address Book
  • Email address will be removed from all mailing lists.

Changes associated with other Microsoft 365 Applications

Generally, staff and faculty retirees:  

  • Retain access to Email, Calendar, Contacts, and Yammer.
  • Lose access to Microsoft Office programs installed on your computer. These desktop applications, including access to OneDrive documents, expire. 

Specifically, staff and faculty retirees lose access to the following Office 365 services:

  • Office 365 ProPlus (Desktop installs of Word, Excel, Outlook, PowerPoint, OneNote, Access, InfoPath and Publisher)
  • Office Online (Online versions of Word, Excel, PowerPoint, OneNote as well as OneDrive)
  • SharePoint
  • Microsoft Teams
  • Microsoft Stream, Forms, To Do, Project, and Visio

Note:  If you have files stored in OneDrive or SharePoint, you must ensure they have been synced to your desktop/laptop and all cloud only stored files "On-Demand" are locally synced.

Changes associated with other Acadia Resources

As a retiree, you lose access to: 

  • Network drives (i.e. S drive, P drive and your H: drive if applicable)
  • Acadia to the Acadia Wi-Fi
  • Access to the VPN
  • Access to Administrative Systems: Eden, Colleague, PaperCut etc

What about files containing Personal Identifiable and Confidential Information

As part of your employment with Acadia University, you may have had access to personally identifiable and confidential information.  

If you have any information in your email, or saved in a OneDrive file, this should be purged and provided to colleagues remaining at work.

Personal information is that which can be used to identify a person, such as name, address, phone numbers, birthdate, medical history, religion, gender, age, ID numbers, IP addresses, educational history, or other demographic information. It also includes opinions of and decisions made about people.

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